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Collections Assistant

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Competition Number: J0618-1007
Position Title: Collections Assistant
Employee Group: Research, Grant & Contract
Job Category: Arts and Culture
Department or Area: Agnes Etherington Art Centre
Location: Kingston, Ontario, Canada
Salary: $36,797.00/Year
Grade: 03
Hours per Week: 35
Job Type: Term
Length of term: 1 year
Shift: 7 Monday - Friday
Number Of Positions: 1
Date Posted: July 6, 2018
Closing Date: July 29, 2018

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

Reporting to the Chief Curator and working under the direction of the Collections Manager/Exhibition Coordinator, the Collections Assistant supports collection and exhibition activities of the Agnes Etherington Art Centre by assisting with the record keeping and physical care of the permanent collection and with the coordination of in-house and touring exhibitions and of incoming and outgoing loans. In a deadline-driven environment and adhering to museum standards, the Collections Assistant will assume assigned collection and exhibition coordination responsibilities.

Job Description

• Tracks and records internal and external movements of objects in the Agnes collection.
• Assists in the maintenance and upgrade of collection records, including the collections database, object files and photographic records (print and digital) for the collection.
• Facilitates the use of the David McTavish Art Study Room for classes and seminars, including organizing and implementing the movement of art and fixtures.
• Assists in the management of Queen’s University’s Portraits of Record.
• Undertakes inventory of collections and ensures timely upload of collection data to the online collections database.
• Receives, arranges and implements photography orders for collection works, as well as exhibition works shipped onsite for the purpose of photography.
• Clears copyright for collection works.
• Assists with the coordination of shipping for loans and touring exhibitions.
• Assists with preparation and coordination of all related documentation required for touring exhibitions, including indemnity and immunity from seizure applications.
• Undertakes condition reporting and documentation of new acquisitions and incoming and outgoing loans and touring exhibitions.
• Completes gift documents for new acquisitions.
• Handles and moves works of art.
• Assists with the compilation of visual materials and clearance of reproduction rights for exhibition publications.

• One year post-secondary program in museum studies, museum technology, art history, visual art, history or a related discipline.
• Previous experience with and demonstrated knowledge of art, cultural institutions and the art museum environment are an asset.
• Demonstrated computer knowledge and skills in use of databases and with Microsoft Office Suite.
• Demonstrated ability to work with accuracy and attention to detail.
• Capacity for light lifting, and capable of climbing ladders, stairs and / or working at heights as required.
• Satisfactory Criminal Records Check and Vulnerable Sector Screening required.

• Strong time-management skills with the ability to prioritize tasks to meet deadlines.
• Demonstrated art handling skills.
• Sound judgment.
• Sensitivity to confidentiality and privacy issues associated with museum work.
• Excellent interpersonal and communication (oral and written) skills.
• Proven ability to work effectively and collaboratively in a diverse team environment.
• Effective knowledge and understanding of museum collection care and development practices.

• Prioritize work and time amongst multiple competing demands.
• Determine when to refer complex problems or sensitive issues to senior staff.

Closing Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at

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