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Casual Administrator

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Competition Number: J0721-0677
Position Title: Casual Administrator
Employee Group: Casual
Job Category: Administrative
Department or Area: Administrative Casual Pool
Location: Kingston, Ontario, Canada
Hours per Week: Varies
Job Type: Casual
Length of term: Varies With Assignment
Shift: n/a
Number Of Positions: 3

COVID 19 On-Campus Requirements

The Queen’s University Policy Regarding Mandatory Vaccination Requirements for In-person University Activities requires ALL Community Members, including employees, to be Fully Vaccinated against COVID-19 prior to participating in any In-person University Activities. This is a condition of employment for all employees who are required to attend University Property to perform their employment responsibilities. Individuals who cannot be vaccinated due to substantiated grounds (medical and other protected grounds under the Ontario Human Rights Code) may ask the University to validate the exemption and request an accommodation for these rare circumstances. If approved, they will be subject to additional health and safety measures.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

Queen’s has an opportunity for an experienced administrative professional to join the Queen’s Administrative Casual Pool. Candidates selected to join the Casual Pool become eligible to be considered for short-term casual assignments across the university as they arise. Casual assignments can vary in terms of responsibilities and hours, but most often receive 25-35 hours per week and are expected to perform reception duties, manage departmental calendars, organize meetings and take meeting minutes, and perform basic departmental bookkeeping.

Due to the inconsistency of the work, people interested in joining the pool must have a great deal of flexibility and be available to begin work quickly when an opportunity arises.

Job Description

The responsibilities of the casual assignments can vary depending on the department and specific opportunity, however assignments often include:
o Reception
o Calendar management
o Meeting coordination
o Filing
o Document preparation (memo, letters, reports, etc.)

o Post-secondary education
o Minimum of 1 year experience working in an administrative role supporting a department or business in the following activities:
• Calendar management (preferably MS Outlook)
• Reception
• Meeting coordination
o Experience working in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
o Experience working with video conferencing platforms (Teams, Zoom, Skype)
o Ability to begin work quickly as assignment arise

The Process:
Those interested in joining the Queen’s University Finance Casual Pool are encouraged to apply with a resume and cover letter. If after review of your resume we feel you meet the minimum qualifications, you will be contacted by Human Resources to attend an interview. If selected by Human Resources to join The Pool, you will be contacted once a suitable opportunity arises, at which time you would interview with the department to discuss the position.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at

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