COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended May 1, 2022. However, they remain in effect for students, staff, and faculty in workplaces, including hospitals, where patient care is provided and/or where the work duties or educational requirements of the position involve or support patient care.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

Reporting to the Principal Investigator, the Research Coordinator will perform a wide array of duties in support of research projects affiliated with the Cardiovascular Imaging Network at Queens (CINQ). These will include coordinating and communicating with multiple trial sites, optimizing success in grant competitions by assisting faculty in applying for research grants, completing literature reviews, coordinating research ethic board submissions and data collection, and carrying-out administrative functions. The incumbent will be responsible for scheduling, recruiting and following up with patients for the duration of the studies, and performing advanced image analysis.

Job Description

KEY RESPONSIBILITIES:
• Coordinate the process of preparing grant and/or contract proposals for submission, for both individual researchers and research teams. This includes setting timelines, participating in meetings for the purposes of proposal development, review of drafts, and proposal submissions. Provide assistance as required with editing, reviewing and formatting of proposals, including faculty Curriculum Vita.
• Assist researchers with submitting grants/contracts/budgets through the University Research Services. Obtain initial quotes for equipment acquisition and provide this information to researchers for budget planning in compliance with funding agency requirements. Assist researchers with the proper procedures and documentation required by Financial Services when purchasing scientific equipment, as per University policies (Acquire System).
• Coordinate and communicate with trial sites, project staff, and students.
• Schedule, recruit and follow up with patients for the duration of the research studies, including all associated correspondence and data collection. Review ongoing data entries and perform preliminary analysis. If clinical trial, administer and dispense study drug to patients as well as review logs and compliance.
• Train students on image analysis software and techniques.
• Assist researchers with human resources duties i.e. hiring of casual research assistants. Process contracts for research assistants and student contracts, to include work bursary and SWEP summer students. Coordinates Research Ethics Board (REB) application and renewal process, acts as unit liaison with REB.
• Draft and prepare methods and procedural manuals for research studies. Prepare first drafts of manuscripts for publications of study results (co-author).
• Perform advanced ultrasound image analysis. Utilize and refine computer databases (Excel, Access). Assist in data collection functions (mail outs, interviews, focus groups).
• Perform office administrative duties on behalf of researchers, including initiating or preparing correspondence, photocopying, arranging meetings, recording minutes of meetings, etc., organizing, scheduling and maintaining appointments for research purposes. Attend meetings and seminars that are relevant to grant funding.
• Install new software as directed (e.g. QLab, EchoPAC, Photoshop).
• Undertake other duties in support of the unit.

REQUIRED BACKGROUND:
• Undergraduate degree in a relevant field (BSc), with relevant experience in a research environment.
• Graduate degree (MSc) preferred.
• Knowledge and experience using PeopleSoft, TRAQ, and Acquire systems is an asset.
• Consideration may be given to an equivalent combination of education and experience.

SPECIAL SKILLS:
• Writing, editing and proofreading skills.
• Attention to detail and accuracy.
• Organizational and time-management skills. Ability to focus even under pressure and with frequent interruptions.
• Strong Interpersonal and communications (verbal and written) skills.
• Ability to maintain strict confidentiality.
• Knowledge and experience with Queen’s Research Ethics Boards is an asset.
• Office and computer skills including knowledge of word processing, spreadsheet, database and publishing software (Microsoft Office, WordPress). Ability to learn new software packages as required.
• Leadership in coordinating students, staff and groups.
• Sound judgment; proven ability to work independently and as a team member; ability to work within, and adjust to shifting timelines.
• Experience with use of online literature search engines and literature databases such as EndNote and PUBMED.

DECISION MAKING:
• Able to promote diversity and inclusion in the workplace
• Prioritize work and time.
• Decide how to distribute information, what method to use, and who to send it to.
• Determine formatting for simple to complex documents.
• Respond to general enquiries, providing reasonable answers, or a means to find an answer if necessary. Redirect problems to Manager or Principal Investigator.
• Determine best way to analyse and present data to meet needs of the researcher and outside agencies. Determine if potential participants meet criteria for trial by evaluating materials submitted. Evaluate participant status and take appropriate actions during follow up.
• Determine coordination required in preparing grant and contract proposals. Determine timelines to ensure critical deadlines for submission are met.
• Make recommendations regarding improvements to grant applications; suggest and help implement changes. If appropriate, choose formats for reporting.
• Assist with interpreting and acquiring information for financial, human and equipment resource requirements that should be included in grant and contracts.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.