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Research Projects Advisor

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Competition Number: J0620-0240
Position Title: Research Projects Advisor
Employee Group: Support Staff - USW Local 2010
Job Category: Research
Department or Area: University Research Services
Location: Kingston, Ontario, Canada
Salary: $63,709.00/Year
Grade: 09
Hours per Week: 35
Job Type: Permanent (Continuing)
Shift: 7 Monday - Friday
Number Of Positions: 1
Date Posted: June 29, 2020
Closing Date: July 12, 2020

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

Queen’s University is seeking an individual with a post-graduate research degree, and some experience in research administration and development to join the VP Research portfolio as a Research Projects Advisor. As a Research Project Advisor embedded within the Faculty of Engineering and Applied Sciences (FEAS), and reporting to the Assistant Director, Grants Unit and International Research Development, and the Associate Dean of Research in the FEAS, this position will provide expert advice and services to faculty members for research planning, and in the development, review and submission of, and accountability for competitive applications for research funding in natural sciences and engineering disciplines, including programs focused on partnership activity. This role requires someone who thrives when building effective relationships through one-on-one and group interactions, and sees success in supporting the planning and proposal stages of the research and innovation lifecycle.

All Research Project Advisors at Queen’s have the opportunity to be an integral piece of the university’s cutting edge and innovative research environment. As a team, RPAs support a diverse group of early career to established researchers at Queen’s, and are able to learn about a multitude of research topics happening at one of Canada’s premier research-intensive institutions. The VP Research portfolio is an extremely supportive work environment that values collaboration and teamwork, ensuring the incumbent will enjoy coming to work and contributing on a daily basis.

If you have the experience and interests mentioned above and would embrace the opportunity to be part of the great success stories having local, national and international impact, we encourage you to apply.

Job Description

• Provides expert advice and project management services to faculty members, faculty offices, and non-academic partners to aid in the submission of successful applications for research funding, including development of internal guidelines, sample applications and web resources, development and delivery of workshops, and provision of editing feedback to faculty regarding quality, content and style.
• Ensures all applications are completed in accordance with university and agency policies, guidelines, and deadlines. Liaises with representatives of other institutions and funding agency staff regarding the interpretation of agency/institutional guidelines and policies. As needed, serves as an advocate on behalf of faculty with agency/institutional staff.
• Identifies and monitors funding opportunities appropriate for researchers and research groups at Queen’s. Develops and implements strategies to increase participation and success rates for identified opportunities, including those to target funding opportunities for individual and teams of faculty members.
• For complex programs, may facilitate post-award administration of projects.
• Advises supervisor when success of an application is in doubt and provides related information for consideration by supervisor and senior administrators.
• Works with existing, and encourages the formation of new research teams or groups around identified funding opportunities and facilitates the preparation of competitive applications for funding competitions.
• In consultation with senior management, advocates with funding bodies, sponsors, governments, organizations, and other universities to enhance the research enterprise at Queen’s.
• Monitors application and contract activity flows, and ensures implementation of process changes to reflect internal and external program and policy adjustments.
• Oversees the work of consultants or casual staff who provide services related to program implementation and application review/writing.
• Works with senior departmental administrators to ensure the seamless integration of centralized URS application submission procedures with faculty/departmental internal procedures.
• Undertake other duties in support of the department/unit as assigned.

• Post-graduate university degree in a related field or sub-domain.
• Several years experience working in a research environment reviewing and advising on research funding applications or awards.
• Excellent oral and written communication and interpersonal skills.
• Experience in a service-oriented and/or project management role involving stakeholders and clients from multiple sectors.
• Experience in an advisory or training role.
• Experience with federal and provincial research funding agency programs is considered an asset.
• Consideration may be given to an equivalent combination of education and experience.

• Respect diversity and actively promote inclusion in the workplace.
• Excellent oral and written communication and interpersonal skills, including demonstrating confidence, tact, discretion and judgment to work effectively with academic researchers, government representatives and senior administrators.
• Ability to quickly develop a sound knowledge of the university research environment and external research support programs available to Canadian researchers.
• Excellent results-oriented project management skills, combined with an ability to manage large projects involving multiple institutions and an ability to prioritize among many competing demands to ensure quality documentation is submitted in accordance with strict and short deadlines.
• Ability to train and motivate others to prepare top quality proposals and adhere to agency rules and guidelines.
• Excellent presentation skills to deliver public presentations with a capability to deliver information to diverse audiences.
• Ability to understand, interpret and communicate funding agency policies and guidelines to support the application process and post-award activities.
• Excellent problem-solving skills including the ability to effectively negotiate conditions of funding with government representatives and terms of agreements with other institutions.
• Ability to analyze data, interpret research trends, and prepare reports for consideration by senior administrators.
• Self-directed individual with demonstrated interest, capacity, and flexibility to work independently, yet eager to be part of a team working in a fast-paced service-oriented environment.
• Ability to be fair, objective, impartial, and flexible without compromising standards, funding agency regulations and guidelines, or Queen’s policies.
• Ability to work towards frequent critical short-term deadlines while still advancing long-term programmatic goals.
• Ability to work overtime as required to address funding competition volume and deadlines.

• Decides on best alternatives or a range of solutions to a given problem, identifying potential risks and benefits of each.
• Analyzes, summarizes and makes conclusions regarding information and policy. Participates in determination of goals and objectives and in the formulation or reformulation of policies and standards.
• Plans, implements, interprets, and evaluates internal and external policies, guidelines, and practices in meeting university goals and priorities.
• Decides on significance of a problem and who should assume responsibility for its resolution.
• Prioritizes work tasks for self and consultants and/or casual staff. Determines processes required for self and researchers to ensure quality applications/reports are submitted to external funding agencies in compliance with non-negotiable deadlines.
• Identifies and recommends concrete changes/additions/deletions that are required to significantly improve the probability of success of a particular funding application. Determines best means to provide related feedback to faculty members and senior administrators.
• Determines if additional information and/or resources are required to submit quality applications/reports and makes related recommendations to supervisor.
• Determines the revisions required to ensure applications and post-award documents meet funding agency guidelines.
• Determines the information, agreements and other items that are necessary to satisfy conditions of funding imposed by funding agencies and determine when those conditions have been met.
• Determines strategies for leading individual and teams of researchers towards excellence in the development and submission of highly competitive research proposal applications to granting councils and contracting agencies.
• Determines if funding opportunities are realistic for research teams/groups to attain and when resources of the team or university would be more successfully directed elsewhere.
• Determines when research teams are not working towards stated proposal development objectives and recommends corrective measures.
• Determines when work of consultants is satisfactory and determine steps necessary to improve unsatisfactory work.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at

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