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Research Security and Compliance Advisor

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Requisition #: 91935
Competition Number: J0222-1148
Position Title: Research Security and Compliance Advisor
Employee Group: Support Staff - USW Local 2010
Job Category: Other Professionals
Department or Area: University Research Services
Location: Kingston, Ontario, Canada
Grade: 09
Hours per Week: 35
Job Type: Permanent (Continuing)
Shift: 7 Monday - Friday
Number Of Positions: 1
Date Posted: July 20, 2022
Closing Date: August 19, 2022

COVID 19 On-Campus Requirements

The Queen’s University Policy Regarding Mandatory Vaccination Requirements for In-person University Activities requires ALL Community Members, including employees, to be Fully Vaccinated against COVID-19 prior to participating in any In-person University Activities. This is a condition of employment for all employees who are required to attend University Property to perform their employment responsibilities. Individuals who cannot be vaccinated due to substantiated grounds (medical and other protected grounds under the Ontario Human Rights Code) may ask the University to validate the exemption and request an accommodation for these rare circumstances. If approved, they will be subject to additional health and safety measures.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

Reporting to the Director, Grants and Research Operations, the Research Security and Compliance Advisor ('the Advisor') holds a strategic position within the VP Research Portfolio providing collaborative and proactive support for researchers on activities pertaining to research security and research funding compliance with an objective of strengthening the integrity and stature of research at Queen's. With a strong awareness of best practices, regulatory guidelines and available resources, the Advisor provides project management services, training and targeted guidance and support to faculty members in their consideration and adherence to research security initiatives and funding compliance procedures and policies. For example, the incumbent may work one-on-one with faculty members through the relevant workflows and in the completion of required documents, such as applicant/awardee/partner disclosures, project risk mitigation plans, and annual or other reports pertaining to research security and compliance. The Advisor develops processes that enable post-award tracking of ongoing compliance to funding requirements, and collaborates with stakeholder departments and research service colleagues, including Research Project Advisors and Research Legal Counsel in the interpretation, implementation and review of legal, security and compliance requirements. The Advisor also oversees development and implementation of educational initiatives, strategies and plans, including facilitating training which satisfy university and agency policies, as well as national and provincial regulations governing the conduct of research. The incumbent is responsible for maintaining and monitoring audit and regulatory updates and compliance expectations, making recommendations to senior management within the Vice-Principal Research portfolio.

This position provides expert advice to members of the university regarding applications for research funding. This position works with new research groups, identifies funding opportunities, assists with applications, and acts as an advocate or liaison with a variety of individuals and institutions to increase participation and success rates for funded projects.

Job Description

What you will do

• Provides expert advice and resources to faculty members, faculty offices and non-academic partners to aid in the submission of successful applications for research funding.
• Develops and implements strategies to increase participation and success rates for funding competitions.
• Identifies and monitors funding opportunities appropriate for researchers and research groups.
• Encourages and facilitates the formation of new research teams or groups around identified funding opportunities.
• Serves as an advocate on behalf of faculty with agency/institutional staff, funding bodies, sponsors, governments, organizations, other universities, and/or community partners.
• Liaises with representatives of other institutions and funding agency staff, regarding interpretation of guidelines and policies.
• Plans and organizes a variety of workshops, training sessions, information events and programs aimed at increasing the success rate of applications and funded projects.
• Facilitates post-award administration of large-scale projects.
• Manages the application process, ensuring all applications are completed within application deadlines.
• Prepares and delivers reports, individual funding plans, and/or data analysis for strategic planning initiatives.
• Acts as the project manager, driving application and contract activity flow.
• Ensures implementation of process changes to reflect program and policy adjustments.
• Develops resources, including instructional materials.
• Provides editing feedback regarding quality, content, and style on grant applications.
• Prepares and reviews communications, including letters of support.
• Supports Indigenous-related research applications and funding opportunities.
• Maintains current knowledge of policies, procedures and regulatory structures.
• Ensures compliance with funding policies and processes (internal and external), apprising management of compliance issues and/or risks.
• Other duties as required in support of the department and/or unit.

REQUIRED EDUCATION

• Master's Degree or equivalent. In addition, requires a professional designation, certification, or other qualification, or on-going learning to remain ahead of changes in technology or emerging fields.

EXPERIENCE

• More than 3 years and up to and including 5 years of experience.
- Experience in planning and/or managing projects considered an asset.
- Experience in data, trend analysis and reporting considered an asset.
- Experience in program analysis and reporting considered an asset.
- Experience in writing, interviewing, reviewing, editing and/or proofreading internal and/or external communications and documents considered an asset (e.g., social media, policy manuals, newletters, handbooks, legal documents, forms/templates, blogs, training/reference materials, technical documents, webinars, etc.).
- Experience monitoring, evaluating and testing records, processes and/or systems to assess compliance with applicable laws, agreements, contracts, and/or policies considered an asset (e.g., IT systems audits, financial audits, operational audits, etc.).
Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.
- Previous experience developing and delivering workshops considered an asset.
• Consideration may be given to an equivalent combination of education and experience.
• Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or significant work experience.
• Provide expert advice, guidance and consultation on highly complex issues and/or where the outcome may be contentious.
• Interaction with others requires highly developed interpersonal skills to effectively persuade, negotiate, counsel, and/or consult.
• Adapt messages to meet the different needs of different audiences.
• Prioritize and distribute work to deliver objectives on time and to the highest standard.
• Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.
• Lead team and project meetings and develop team/unit and departmental project plans.
• Lead procedural or technological change within a unit or across broader university functions.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Anticipate complex challenges to ensure activities are completed on time.
• Effectively leverage relevant data as input to making decisions.
• Appropriately assess risks before making a decision.
• Comprehensive understanding of what sexual violence, harassment and discrimination are, and their varying effects on diverse members of the community.
• Question and take appropriate steps to address attitudes, macroaggressions and other behaviours which are discriminatory. Acknowledges and respects diverse cultural traditions, abilities and beliefs.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.

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